Document management/ central database hosting for documents
Never lose your file again!
Document management: In a world where everybody is changing to digitization, it is important to keep your old & new documents digitized to be able to retrieve them whenever & wherever required without any hassles even if it required to be accessed after ages.
VBS offers a wide range of document conversion services that includes conversion of documents from one format to various formats or to the required one & retrievable at the click of your finger. Our document management services classifies information according to categories defined by the customer for instance ‘multiple departments’
Our electronic document management services combine a healthy mix of best practices and practical considerations of the customers’ requirements.
Benefits:
- Guarantees business continuity, 24x7x365
- Reduces costs of handling, storing, and duplicating paper documents
- Reduces the time employees spend looking for information
- Increases customer service through immediate access to customer documents
- Strengthens your disaster recovery plan by ensuring your data is secure and easily accessible to remote users
- Ensures legal and regulatory compliance
Data Collection
After understanding the source of information by your organization that could be in multiple ways - paper documents, online forms, bar codes, emails, faxes, electronic signatures, and more. With the help of expertise & capacity, we effectively capture and store the information in all formats with quality approach presenting readability, indexing, security & reliability.
Indexing
The centerpiece of a document imaging system, a well-designed and implemented indexing system establishes the groundwork for a smooth flow for tracking and retrieval of information that is managed and stored in a database.
Data Security
All your information is sensitive for us so we take utmost care of its security keeping in mind the corporate policies, Industry standards & more. Also, you get to decide the access controls. & authenticate.
Data Storage
Once we are done with conversion of documents to the desired format, we will store it on a central server so you will not have to make extra arrangements for the required space. We shall provide you with a common server to store all the files & give you a central access so that anytime/anywhere you have full access to all the information that is stored.
Web Access to Documents –
We will allow remote users to access information from their document management system from anywhere in the world. You can also print, fax, and email documents as needed right from your Web browser.